Position: Global Leasing Coordinator | Remote
Reporting to: Senior Director, Global Solutions
Schedule: Monday-Friday, 9 AM - 5:30 PM EST
Job Type: Full-Time, Non-Exempt

The Global Leasing Coordinator is responsible for managing and processing provider leases secured by the Global Sourcing team. Key responsibilities include reviewing Furnished Quarters leases against Global Client Reservation details, ensuring accurate billing and check-in coordination with the Global Accounting team, and resolving issues related to Global leases. This role also supports the timely and accurate disbursement of third-party rent payments and manages guest extensions, vacate notices, and early departures in coordination with the Notices Team. The Global Leasing Coordinator must be detail-oriented, highly organized, able to manage multiple priorities, and operates with a strong sense of urgency.

Essential Functions

Lease & Property Management
 

• Execute new apartment leases for all non managed-market (Global) inventory.
• Manage all Global property leases and add new unit information/contracts into Oscar.
• Review Furnished Quarters and vendor leases on a reservation-by-reservation basis to ensure compliance and preserve profit margins.
• Confirm that vendor lease terms and move-in invoices align with agreed-upon conditions.
• Coordinate renewals, extensions, and early departure paperwork and rent credits with vendors and management.
• Partner with the Apartment Services team to manage unit move-outs.
• Deactivate units in Oscar after reservation completion and vacancy.
• Act as one of the main contacts to Furnished Quarter’s insurance company regarding global lease matters and managing Certificates of Insurance.

• Serve as the primary liaison for Global buildings regarding lease, rent, and security deposit matters prior to guest move-in.
• Collaborate with the Accounts Receivable Team to coordinate lease renewals, reservation extensions, vacate notices, and early departure requests with landlords and partners

• Ensure timely rent payments for new Global properties at move-in in partnership with Global Accounting.
• Reconcile and assist in collecting landlord/partner security deposits after move-out.
• Maintain financial and lease data accuracy at all times.
• Perform basic accounting entries and research causes of fluctuations in general ledger accounts.
• Demonstrate knowledge of internal controls related to rent collection and financial processes.

• Maintain and regularly update the Oscar board to track rent changes and data for reporting.
• Update and manage records in Salesforce, including:
  • Building and Product details
  • Global Partner Records
  • Extension and Early Departure Requests
• Utilize Salesforce dashboards, reports, and checklists to track activities and manage the lease pipeline.
• Reconcile data between source systems and reporting platforms to ensure accuracy.

• Model and promote Furnished Quarters’ Core Values: Care, Collaboration, Community, Challenge, and Career.
• Participate actively in team meetings, promoting knowledge sharing and team alignment.
• Foster a positive, inclusive, and performance-driven culture through daily interactions.
• Recommend process enhancements to improve efficiency and service delivery.

• Meet or exceed role-specific Key Performance Indicators (KPIs) aligned with team and organizational objectives.
• Complete all required compliance training and certifications by designated deadlines.
• Contribute to performance management through timely and reflective self-evaluations.
• Adhere to all HR deadlines and participate in performance review processes.

• Bachelor’s Degree in Accounting, Hospitality, or a related business field.
• 2–3 years of experience in Property Management or Lease Coordination.
• Experience using Salesforce to manage property or leasing workflows is preferred.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong negotiation skills and experience working with external vendors.
• High attention to detail, strong organizational skills, and ability to manage shifting priorities in a deadline-driven environment.

Physical Requirements 
 
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.  
  
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit, stand, walk, use hands to finger, handle, or feel, and reach with hands and arms.    
  
The employee must have clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including using computers.  
  
The employee must frequently enter text or data into a computer or other machine utilizing a traditional keyboard.  

Equal Opportunity Statement 
  
Furnished Quarters is proud to be an equal opportunity employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees.  
 
Other Duties 
 
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job.  Duties, responsibilities, and activities may change at any time, with or without notice.