Notices Coordinator

New York, NY

Full Time

New York

Mid Level

Notices Coordinator
Full-Time | In-Person | New York, NY

Join Us and #StayDifferent

At Furnished Quarters, we're not just in the business of short-term housing—we're shaping the future of travel and hospitality. With over 25 years of experience, we're one of the largest independently owned providers of furnished apartments for business and leisure travelers. As a privately owned, LGBTQ+ diverse company, we celebrate our people, our values, and the idea that everyone deserves to feel at home, wherever they are.

We're looking for a Notices Coordinator to join our fast-paced, mission-driven team in our New York office. This is an in-person role, Monday through Friday, 9:00 AM – 5:30 PM EST. If you're organized, proactive, and thrive in a role where precision is crucial, this may be the ideal opportunity for you.

About the Role

As our Notices Coordinator, you'll own the Notice-to-Vacate (NTV) process from start to finish. You'll monitor incoming notices, ensure deadlines are met, and keep all teams informed to deliver a seamless guest experience. You'll also serve as a key cross-functional communicator, collaborating with Sales, Guest Services, Operations, and other departments to ensure everything stays on track.

When volume allows, you'll support our Guest Services Coordinator with pre-arrival processes, guest communications, amenity coordination, and more. This is a high-impact role ideal for someone who thrives on detail, ownership, and collaboration.

What You'll Do

Manage the end-to-end NTV process across all markets, ensuring timeliness and accuracy
Monitor the notices inbox throughout the day and act on notices immediately
Audit and track activity to catch issues early and take corrective action
Coordinate across teams to resolve notice delays and update clients professionally
Provide backup support with pre-arrival instructions, guest amenity setups, and internal audits
Partner with Sales and other departments to uphold our service standards

What You Bring

2–3 years of experience in hospitality, real estate, or apartment management with a focus on administrative accuracy and cross-team support
Strong written and verbal communication skills—comfortable writing business emails to clients and coordinating across internal teams
Detail-oriented and tech-savvy, with experience using Microsoft Office and platforms like Salesforce
Proven ability to multitask in a fast-paced, service-focused environment
A collaborative, solutions-driven mindset grounded in care and professionalism
Bachelor's degree preferred; High School diploma required
Availability to work full-time in person at our New York office, Monday through Friday, 9:00 AM – 5:30 PM EST

Why Furnished Quarters?

Inclusive, people-first culture grounded in our Core Values: Care, Collaboration, Community, Challenge, and Career
Entrepreneurial environment where your voice matters
Opportunity to work with a team that's passionate about delivering exceptional guest experiences and pushing industry standards

Ready to Join Us?
If you're a detail-loving, solution-focused professional who thrives on clear processes and great service, we'd love to hear from you.

Apply now and discover what it means to #StayDifferent.

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter*

Are you 18 years of age or older?*

LinkedIn Profile URL:

Earliest start date?*

How did you hear about this opportunity with Furnished Quarters?*

Do you have a bachelor’s degree in hospitality, business administration, or a related field?*

Do you have at least 2–3 years of administrative or sales support experience in hospitality, apartment management, or real estate?*

Have you worked in a high-volume, fast-paced service environment requiring responsiveness and accuracy?*

Are you comfortable crafting professional client emails with attention to tone, grammar, and clarity?*

Are you proficient in Microsoft 365, including Excel, Word, Outlook, and Teams?*

Do you have experience using Salesforce, Oscar, or a similar customer relationship management (CRM) or property management system?*

Are you available to work full-time, in-person, at our New York office, Monday through Friday, from 9:00 AM to 5:30 PM EST?

This role requires monitoring email inboxes and responding promptly to urgent client and guest matters. Are you comfortable handling email communication professionally and efficiently throughout the day?*

Do you have proven experience supporting a service-focused or operations-driven team?*

Can you describe a time when you were responsible for tracking deadlines or time-sensitive tasks across multiple systems or teams? What tools or methods did you use to ensure success?*

This role occasionally requires backup support in guest preparation and coordination of amenities. Are you open to helping with these responsibilities when volume allows?*

Can you meet the job's physical requirements, such as sitting, walking, or working at a computer for extended periods, with or without reasonable accommodation?*

What is your desired hourly rate of pay?*

Will you require sponsorship to work in the U.S. now or in the future?*

Will you now or in the future require Furnished Quarters to sponsor an employment visa (e.g., H-1B, TN, etc.)?*

Certification and Acknowledgment:

I hereby certify that I have fully read, understand, and agree to the applicant instructions provided with this employment application. I further affirm that the answers and statements made by me in this application and any supplemental materials provided are true, complete, and accurate to the best of my knowledge and belief.

I acknowledge that any false information, misrepresentations, or omissions made in this application, whether intentional or unintentional, may disqualify me from further consideration for employment and, if discovered after employment, may result in immediate termination, regardless of the time elapsed before discovery.

I understand that this employment application is for evaluation purposes only and does not constitute an offer or promise of employment. If hired, I understand that my employment is "at-will," meaning that both the Company and I have the right to terminate the employment relationship at any time, with or without cause or notice, and for any lawful reason.

I further understand that no employee or representative of the Company has the authority to alter or enter into any agreement for employment for a specified period unless it is in a written agreement signed by an authorized representative of the Company.

By selecting "Yes" below, I acknowledge and agree that this application, along with any related documents or representations, does not constitute a contract or guarantee of continued employment, and I consent to the use of this application for its intended purpose.* YesNo

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Please Note:

If you have any concerns or suspect fraudulent communication, please review our Recruitment Fraud Notice for more details. Thank you for your interest in Furnished Quarters.

Notices Coordinator

Apply for this position