Global Operations Specialist

Remote

Full Time

Global Solutions

Mid Level

Global Operations Specialist

Location: Fully Remote
Schedule: Monday–Friday, 11:00 AM–7:30 PM ET with rotating weekend coverage

About Furnished Quarters

Furnished Quarters is one of the largest independently owned providers of temporary furnished apartments, blending the best of hospitality, real estate, and design. With more than 25 years of experience and LGBTQ+ diverse-owned certification, we bring a human-first approach to short-term living—elevated by care, community, and connection.

We offer accommodations for business and leisure travelers, supported by a team that values collaboration, growth, and individuality. Our five Core Values—Challenge, Collaboration, Care, Career, and Community—shape everything we do.

If you’re looking to join a culture that values work-life balance, celebrates individuality, and gives your voice weight, it’s time to #StayDifferent.

The Opportunity

We’re seeking a detail-oriented, resourceful Global Operations Specialist to support the day-to-day operations of our Global Solutions portfolio. You’ll help ensure accommodations are guest-ready by coordinating utilities, parking, housekeeping, maintenance, inspections, vendors, and property relationships.

This is a great opportunity for someone who thrives in a fast-paced operational environment, enjoys solving problems, and can confidently manage multiple priorities while collaborating with internal teams, properties, and external partners to deliver an exceptional guest experience.

What You’ll Do

Accommodation Readiness & Operations

Coordinate utility setup and activation for new accommodations and manage service changes, disconnections, Wi-Fi upgrades, and internet-related issues
Coordinate housekeeping, maintenance, inspections, arrivals, and departures to support accommodation readiness
Review inspection reports, initiate corrective actions, and follow up on deficiencies before guest arrival whenever possible
Monitor maintenance and service requests and coordinate with vendors and property management to ensure timely resolution
Manage guest parking arrangements, reservations, usage, departure notifications, and supporting billing records
Track accommodation readiness, cleanliness, utilities, parking, and other operational activities in Salesforce and designated systems
Escalate readiness concerns or unresolved issues that could negatively impact the guest experience

Vendor & Property Coordination

Build and maintain positive working relationships with property management teams, housekeeping providers, utility companies, maintenance vendors, and parking partners
Coordinate vendor access to properties, including Certificates of Insurance, elevator reservations, and service scheduling
Ensure building requirements, policies, and access procedures are followed
Partner with property management and service providers to resolve operational issues and maintain accommodation readiness
Collaborate with Accounting to support accurate parking billing and resolve discrepancies
Work across Guest Services, Operations, Global Leasing, Accounting, and other teams to support seamless operations and effective handoffs

Workflow, Reporting & Teamwork

Use Salesforce cases, operational dashboards, reports, and other tools to organize daily priorities and manage workload
Monitor assigned tasks and service requests to ensure timelines and company standards are met
Maintain accurate records and documentation of operational activities and service resolutions
Provide timely status updates and handoffs related to accommodation readiness, inspections, and service recovery
Maintain independent ownership of assigned tasks and communicate timelines, roadblocks, and deadlines to the Global Solutions Manager
Collaborate with colleagues and vendors through timely, professional communication
Participate in weekend and holiday operational coverage as needed, including monitoring accommodation readiness, coordinating corrective actions, escalating urgent guest-impacting issues, and providing clear handoff documentation

What You Bring

High school diploma or equivalent required
Bachelor’s degree in Hospitality, Business, Operations, or a related field preferred
3+ years of experience in hospitality, global mobility, serviced accommodations, relocation services, property management, or operations
Proficiency with Microsoft 365, including Excel, Word, Outlook, and Teams
Experience with Salesforce, Oscar, or similar operational platforms preferred
Strong written and verbal communication skills
Excellent organizational, prioritization, and time-management abilities
Ability to manage multiple priorities and deadlines in a fast-paced environment
Strong problem-solving skills and attention to detail
Ability to work independently while collaborating effectively across departments and with external partners
Ability to learn and adapt to company-specific software and systems
Flexibility to participate in weekend and holiday operational coverage as business needs require

Additional Details

This is a full-time, hourly (non-exempt) position
This position is fully remote
Assigned schedule will be Monday–Friday, 11:00 AM–7:30 PM ET
Weekend and holiday operational coverage is required as needed in accordance with departmental coverage schedules and company policy
A reliable internet connection and home workspace that supports focused, professional work during scheduled hours are required
The role requires frequent computer use and regular phone or virtual communication with colleagues, vendors, and other partners

Benefits

Medical, Dental, and Vision Insurance
Life, Short- and Long-Term Disability Insurance
Medical FSA and Commuter Benefits
401(k) with Company Match

Furnished Quarters is proud to be an Equal Opportunity Employer. We believe diversity makes us stronger and are committed to building an inclusive environment where everyone can thrive, regardless of race, gender, age, ability, religion, or background.

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This role requires participation in weekend and holiday operational coverage as needed, including monitoring accommodation readiness, coordinating issue resolution, and escalating urgent guest-impacting concerns. Are you able to meet this requirement?*

The minimum education requirement for this position is a high school diploma or equivalent. A bachelor’s degree in hospitality, business, or a related field is preferred. What is the highest level of education you have completed? **

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